• INTRODUCTION
• OUR MISSION
• SERVICES
• BENEFITS
• CALENDAR
• REFERENCES
• CONTACT

Planning

Professional advice - We put our extensive practical experience in organising congresses at your disposal and help you to avoid pitfalls and unnecessary expenditures.

Support for choosing the right place - We propose ideal locations for your event. We put you in touch with the right contacts and advise you on reasonable prices.

Elaboration of the plan of action - We design an elaborate plan of action which covers all essential activities necessary for the successful realisation of your congress concept.

Budgeting - We know what costs may accumulate at a congress. Based on your specific requirements, we set up a detailed and comprehensive budget and constantly monitor it.

Preparations

Creation of printed forms & web appearance - We lend a professional hand in creating and printing all your congress material. We assist you with the design of your homepage and supply standardised text modules and a registration form.

Treatment of abstracts - Our congress software enables a quick and efficient administration of lecture registrations. Abstracts from potential speakers can be submitted via Internet. We edit and coordinate the abstracts electronically for the assessors. As a result, we can draw up the final scientific programme electronically.

Registration of participants - Our fully interactive congress software enables an easy handling of delegates from start to finish. The software allows you to directly access and retrieve real time data from the software 24 hours a day.

Correspondence - We handle all delegate inquiries relating to the registration, accommodation or programme.

Badges - We design and print the congress badges with our congress software.

Congress bags - We help you select your congress bag.

Give-aways - We help you select attractive give-aways.

Congress statistics - With our congress software we compile and print up-to-date congress statistics at any time.

Subcontracting - We subcontract and manage professional congress partners like audiovisual companies, who provide the latest technical equipment, florists and highly qualified printing companies.

Staff planning - We set up an on-site staff plan. We have access to a huge pool of bilingual congress experienced hostesses at every destination. We contract, train and coordinate the staff at the congress venue.

Public relations - We help you optimize your congress promotion. Our media contacts are invaluable.

Organisation of exhibitions - We help you organise and advertise your exhibition. We contact exhibitors, collect fees, draw up floor plans and allocate the exhibitors according to their desires. We coordinate stand designers, stand builders, stand caterers, furniture and floral contractors as well as electricians.

Organisation of poster exhibition - We help you with your poster exhibition, design the scientific poster area and provide the poster walls.

Congress accounting - We hold all congress related payments in trust. We pay invoices on your behalf.

Financial controlling - We permanently monitor the budget. We help you in your pre-financing affairs and give advice on all of your tax matters.

Congress Venue

Coordination of subcontractors - We subcontract and manage professional congress partners like audiovisual companies who provide the latest technical equipment, florists and highly qualified printing companies.

Sign-posting at the conference venue - We develop a sign-posting concept so that your delegates will easily find their way at the congress.

Coordination of the technical devices - We rent and coordinate the required technical equipment.

On-site registration - We set up a computer network with notebooks and printers to assure a smooth running of the congress. We hand out congress documents, register new participants and collect any outstanding amounts.

Auxiliary staff - We set up an on-site staff plan. We have access to a huge pool of bilingual congress experienced hostesses at every destination. We contract, train and coordinate the staff at the congress venue.

Treatment of posters - We help you with your poster exhibition, design the scientific poster area and provide the poster walls.

Trouble-shooting - Even the most detailed planning can not prevent all unforeseeable situations. Our on-site project manager is a “Trouble-Shooting Star”.

Finishing

Subcontractors' billing, final statistics, final balance - We provide statistics at any stage. After we have cleared all incoming and outgoing payments, you receive a summary of all revenues and expenses.